(1) This Policy establishes principles and processes to ensure compliance for international onshore students with the requirements of the Education Services for Overseas Students Act 2000 (as amended) and Standards 9 and 10 of the National Code of Practice for Registration Authorities and Providers of Education and Training to Overseas Students 2007 (the National Code). It seeks to ensure that international onshore students complete their studies within the expected duration specified in their Confirmation of Enrolment (COE), and that timely intervention strategies are implemented for students identified as being at risk of not making satisfactory course progress.
(3) For the purposes of this policy:
(4) This policy aims to ensure that the University's framework for monitoring course progress and the procedures used to ensure that international onshore students complete their studies within the expected duration specified in their Confirmation of Enrolment (COE) are compliant with the requirements of Standard 9 and 10 of The National Code. This policy recognises that the University must only grant an extension to the duration of a student's study in the limited circumstances listed in Standard 9.2 of The National Code.
(5) International onshore students must enrol in sufficient units in each study period to ensure that the total number of units required to complete the course will be completed within the expected duration.
(6) The expected duration for a course is determined using an enrolment load of four (4) units in each compulsory study period or eight (8) units in an academic year for undergraduate students. For postgraduate students the enrolment load is three (3) units in each of two trimesters and two (2) units in one trimester making up eight (8) units in an academic year.
(7) International onshore students may vary their enrolment load to below a full time load in a study period provided that:
(8) International onshore students who are not on an intervention strategy and wish to vary their enrolment load below a full time load in a study period must:
(9) If the Director, International Office determines that a student has not enrolled in sufficient units to complete their course within the expected duration, they will notify the student in writing in Week 1 that they must:
(10) Failure to enrol in increased load as directed under clause (9) will be grounds for refusal by the University to extend course duration through the issuing of a new COE and the reporting of the student under the University's Rules - Student Misconduct Rules for failing to comply with an order lawfully given by University staff. The latter may result in cancellation of enrolment.
(11) Students must make up for failed units by proportionally increasing their enrolment load in future study periods, including by enrolment in non-compulsory study periods e.g. Session 3 at this University or by cross-institutional study.
(12) Subject to clause (13), international onshore students must complete their studies within the expected duration specified in their Confirmation of Enrolment (COE).
(13) Extensions to a student's course duration through the issuing of a new COE are only permitted in the following limited circumstances:
(14) A Confirmation of Enrolment (COE) Extension Request must be received by the Director, International Office twenty (20) working days prior to the end date of the current COE.
(15) The University is under no obligation to issue a student a new COE unless the student has clearly requested such an extension in writing.
(16) The International Office will investigate the request for a COE extension and may request a further meeting with the student.
(17) Where the University approves a COE Extension Request, the Director, International Office will notify the student, create the new COE in Provider Registration and International Student Management System (PRISMS) and provide a copy to the student.
(18) Where the University refuses a COE Extension Request, the Director, International Office will provide written advice to the student of the grounds for the refusal, and notify the student of the right to appeal and how to activate the appeals process.
(19) An international onshore student cannot study more than 25 percent of their total course by Online Learning or Distance Learning, and in every compulsory study period there must be at least one unit that is not delivered by Online Learning or Distance Learning.
(20) The 25 percent limit to Online Learning or Distance Learning applies only to onshore student visa holders. If a student returns to their home country and their COE is cancelled then they can enrol in Online Learning or Distance Learning units.
(21) Units studied Online or by Distance Learning in non-compulsory study periods (e.g. Session 3) are counted for the purposes of the 25% limit.
(22) If a student is in the final study period of a course, with only one subject to complete the course, the student must not study this unit Online Learning or by Distance Learning in Australia unless the period in which the student will complete the course is a non-compulsory study period.
(23) If a student has only one unit to complete in a compulsory study period, and the unit is available by Distance Learning or Online Learning, the student must meet with the Director International Office who may require the student return to his or her home country to study the final unit of the course by Distance Learning or Online Learning study.
(24) Students who complete their studies early as a result of overload enrolment or units studied in non-compulsory study periods will be reported to Department of Immigration and Citizenship through PRISMS as having completed their studies, within fourteen (14) days after the release of final grades.
(25) As per Standard 10 of the National Code 2007, the University will systematically monitor student's course progress, and proactively notify and counsel international onshore students who are at risk of failing to meet their course progress requirements.
(26) Subject to Part D - of this Policy, the University will report international onshore students, under section 19 of the Education Services for Overseas Students Act 2000, who have breached their course progress requirements. Students will be made aware, by the International Office, of the consequences they face if they do not maintain satisfactory course progress and what effect this may have on their student visa.
(27) Rule 2 and Rule 3 of the University's Rules Relating to Awards shall apply to the determination of unsatisfactory course progress of international onshore students.
(28) Any student with unsatisfactory course progress must be advised:
(29) An intervention strategy must be designed, documented and activated for each student assessed as at risk of unsatisfactory course progress in accordance with clause (30) - (33).
(30) A student who has failed one (1) unit or has a Seek Help (SH) Academic Standing in any study period will be:
(31) The University must implement an intervention strategy for any international onshore student who in any study period has:
(32) The Intervention Strategy must:
(33) For the purposes of clause (32)a, an intervention strategy will be deemed 'activated' when:
(34) Subject to clause (35), an international onshore student may only be reported for Unsatisfactory Course Progress on PRISMS after:
(35) Where the allegation of Unsatisfactory Course Progress is the subject of an appeal, an international onshore student may only be reported for Unsatisfactory Course Progress on PRISMS after:
(36) When reporting a student on PRISMS, all SCU staff must follow the procedures contained in the PRISMS User Guide.
(37) See the Course Progress and Completion Within Expected Duration of Study Procedures