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(1) The purpose of this procedure is to outline the responsibilities and actions to establish a Work Health and Safety Management System (WHSMS) review program at Southern Cross University (SCU). (2) The purpose of this procedure is to ensure Southern Cross University’s management, employees, contractors, students, visitors and others are aware of the responsibilities and actions to establish a Work Health and Safety Management System (WHSMS) review program in the workplace. (3) All employees, students and others including both independent contractors and contractors under SCU control are to be made aware of and follow this procedure. (4) This Procedure applies to all SCU Work Units and sites. The procedure aligns with WHS legislation in the relevant jurisdictions SCU operates in. (5) The WHSMS Management Review is programmed to be conducted bi-annually. (6) Review frequency may be extended to a maximum of every three years and the format may be reviewed in accordance with the practice. (7) The review shall be chaired by a member of the Executive Management Team to demonstrate top management's commitment. (8) The WHS Manager schedules the review meeting and ensures that all key stakeholders are available. An agenda is prepared and distributed to participants in advance. See Appendix A for a sample agenda. (9) Additional considerations for planning could include: (10) The following documents should be collated and prepared and distributed to participants in advance: (11) These documents should be analysed and reviewed by the WHS Manager and submitted to the attendees for the review. These documents and aspects form the documentation component of the WHS Management Review. (12) The Vice-Chancellor should monitor the completion of corrective actions arising from the last Management Review annually in the WHSMS Management Review. (13) Any corrective actions not completed by the next WHSMS Management Review, strategic or operational directions should be discussed to resolve outstanding actions. (14) The SCU Council has the following WHS responsibilities: (15) The SCU Vice Chancellor has the following WHS responsibilities: (16) Vice Presidents/Pro/Deputy Vice Chancellors have the following WHS responsibilities: (17) The Head of the Work Unit has the following WHS responsibilities: (18) Managers and Supervisors have the following WHS responsibilities: (19) All employees have the following WHS responsibilities: (20) The WHS Manager has the following responsibilities: (21) WHS Business Partners have the following responsibilities: (22) All relevant documentation will be recorded and kept in accordance with WHS Legislation and other legislative obligations. (23) This procedure will be reviewed as per nominated review dates or because of other events, such as: WHSMP16: WHSMS Management Review
Section 1 - Purpose and Scope
Section 2 - Definitions
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Section 3 - General Principles
Frequency of WHSMS Management Review
Review Preparation
WHSMS Management Review Documentation
Monitoring
Section 4 - Roles and Responsibilities
University Council
Operational Responsibilities
Vice Presidents/Pro/Deputy Vice-Chancellor
Head of Work Unit
Managers and Supervisors
Employees
WHS Team
WHS Manager
WHS Business Partners
Top of PageSection 5 - Records of Documentation
Top of PageSection 6 - Revision and approval history
Top of PageSection 7 - References
Top of Page
Section 8 - Related Documents
WHSMS Overview Manual