Document Feedback - Review and Comment
Step 1 of 4: Comment on Document
How to make a comment?
1. Use this to open a comment box for your chosen Section, Part, Heading or clause.
2. Type your feedback into the comments box and then click "save comment" button located in the lower-right of the comment box.
3. Do not open more than one comment box at the same time.
4. When you have finished making comments proceed to the next stage by clicking on the "Continue to Step 2" button at the very bottom of this page.
Important Information
During the comment process you are connected to a database. Like internet banking, the session that connects you to the database may time-out due to inactivity. If you do not have JavaScript running you will receive a message to advise you of the length of time before the time-out. If you have JavaScript enabled, the time-out is lengthy and should not cause difficulty, however you should note the following tips to avoid losing your comments or corrupting your entries:
-
DO NOT jump between web pages/applications while logging comments.
-
DO NOT log comments for more than one document at a time. Complete and submit all comments for one document before commenting on another.
-
DO NOT leave your submission half way through. If you need to take a break, submit your current set of comments. The system will email you a copy of your comments so you can identify where you were up to and add to them later.
-
DO NOT exit from the interface until you have completed all three stages of the submission process.
(1) These Procedures have been developed in accordance with the University's Work Integrated Learning Framework and Guiding Principles, as determined by Academic Board: (2) These Procedures establish how the University: (3) These Procedures apply to all WIL activities offered as a component of an Award course. (4) These Procedures do not apply to: (5) The University has adopted the following definition of Work Integrated Learning (WIL): (6) Work Integrated Learning encompasses various approaches that integrate academic learning with practical workplace experiences. Common types of WIL offered by Southern Cross University include: (7) WIL Partner - a generic term to mean an external organisation (third party) that has a written agreement with the University to offer WIL experiences for University students. For example, WIL partners may act as a host site for work placements or simulated WIL activities, or they may engage with students on an industry, profession or research-related project. (8) WIL Coordinator - a generic term to mean a University employee assigned to coordinate student participation, allocation and or placement in WIL activities. This role may be undertaken by the Course Coordinator, Unit Assessor or a professional staff member with various position titles (for example, Placement Officer, Professional Experience Officer, Professional Experience Coordinator, Industry Placement Officer, or Internship Development Officer). (9) WIL Officer – University staff member assigned to investigate, manage and determine student conduct issues that arise in the course of WIL activities. (10) WIL Partner Supervisor - a generic term to mean the profession-based or industry representative who supervises University students undertaking WIL activities. The title of the position may vary across disciplines and contexts and may include, but is not limited to site educator, clinical facilitator, clinical supervisor, clinical mentor, mentor, teacher, preceptor, industry supervisor, placement/practicum supervisor, project supervisor. (11) WIL Student Statement – the document setting out the conditions of the WIL placement activity to be signed by the student prior to placement. (12) The University has adopted a risk-based approach to its WIL activities. This enables (13) The University's Work Health Safety Unit provides support, advice, guidance and training to assist WIL Coordinators and other stakeholders to undertake their duties, obligations and responsibilities outlined in these Procedures. (14) All WIL arrangements with third-party organisations and individuals must be preceded by a due diligence and risk assessment process. In each case the following is required: (15) The completed risk assessment is reviewed and approved by the Associate Dean (Education). The Faculty/College is responsible for maintaining records of the risk assessment. (16) WIL arrangements are governed by signed agreements between the University and the partner organisation. The type of agreement and the level of authorisation will be determined by the nature of the relationship and whether the arrangement forms part of an ongoing relationship with the University, or whether it is a one-off arrangement. (17) WIL Partner Agreements are approved in accordance with the University's delegation framework. (18) The WIL Partner Agreement must be executed by both parties, prior to students commencing WIL activities. (19) The Faculty/College is required to conduct an orientation with WIL Partners before the first intake of students. The extent and nature of the orientation will vary depending on the type of WIL activity. Orientation should cover the following: (20) It is not necessary for Faculty/Colleges to conduct an employment orientation for each subsequent student intake but an annual re-orientation is required. (21) To support the operation of WIL activities, the Faculty/College is required to: (22) the Faculty/College must provide the following information to students prior to their participation in WIL activities: (23) The information set out in clause (22) is conveyed to students in a structured and timely manner, using a variety of sources, such as: (24) Students should enrol as early as possible into their WIL units following the opening of enrolment. Delaying enrolment may impact WIL arrangements. (25) Students should undertake their WIL in accordance with their course progressions. (26) Prior to commencing WIL, students are required to: (27) The University may prevent a student from commencing WIL if the conditions set out in clause (26) are incomplete. (28) Students must declare where they may have a conflict of interest. For example, they intend to undertake WIL at a site: (29) The Faculty/College will determine how a conflict of interest will be managed and whether the planned placement will proceed. (30) In accordance with the Support for Students with Additional Requirements Procedures, students are responsible for notifying Student Equity and Inclusion that they are seeking reasonable adjustments to participate in learning activities and assessments relating to their WIL activities. Student Equity and Inclusion will consult with the WIL Coordinator and WIL Partner to make arrangements to accommodate reasonable adjustments, where possible. (31) Applications for special consideration for WIL activities will be considered in accordance with Rules Relating to Awards Rule 3 – Coursework Awards – Student Assessment and Examinations, Section 4 – Special Consideration. (32) WIL activities may be paid or unpaid. (33) Where the paid WIL takes place in Australia, it must comply with the requirements of the Fair Work Act (FWA) 2009. If the student undertaking the WIL activity is carrying out work for, and entitled to be paid by, the partner organisation, the student’s remuneration must be at least at the appropriate minimum rate (that is, the minimum wage determined under an applicable award, or under an applicable workplace agreement). (34) If the student is not entitled to be paid by the WIL Partner for which the student is carrying out work, the WIL arrangement will be permissible under the FWA only if it meets the requirements of a vocational placement under the FWA. These requirements are that the WIL activity is a requirement of a course and that it is approved by the University. (35) Further information, including detail of the criteria that a WIL activity must meet in order to be a vocational placement under the FWA is available on the Fair Work Ombudsman website, in particular, Student placement and Work experience and internships. (36) Paid WIL activities may impact on student visa conditions. International students are responsible for complying with their student visa conditions. Current information regarding international student visa restrictions is available on the Department of Home Affairs website, in particular, Immigration and citizenship. (37) Where a student is engaged in a University-approved WIL activity, and is not employed by the WIL Partner, the student will be covered by the University’s: (38) Students engaged in WIL activities overseas may be covered by the University’s Corporate Travel Insurance. Students should check the insurance cover before departing Australia and arrange their own travel insurance if the University cover does not meet their needs. (39) Where the student is employed by a WIL Partner, the student should be covered by the organisation’s insurances, including workers compensation provisions. (40) All insurances are subject to the terms, conditions and exclusions. Information on University insurance coverage is available on the Insurance webpage. (41) Travel to and from a WIL location is at the student's expense, unless otherwise negotiated with a WIL partner. This includes WIL at a metropolitan, regional, interstate or overseas location. (42) Students are responsible for acquiring the appropriate visa in good time and being aware that an overseas WIL engagement may impact upon scholarship arrangements. (43) Where the WIL activity is to be completed overseas, students must comply with the University's Travel Policy and Travel Procedures, regardless of the funding source of the travel. (44) Faculties/Colleges must have documented processes and staff assigned with clearly defined responsibilities for supervising students and monitoring academic progress during their participation in WIL activities. (45) The degree of supervision required for a student undertaking a WIL activity will vary according to the nature of the discipline's requirements and the type of WIL activity. Supervision must be appropriate to the student's level of training, education and experience. (46) The nature of supervision and responsibilities of assigned WIL supervisors must be specified in advance of the WIL activity and documented in the WIL agreement, to ensure all parties clearly understand supervision expectations. (47) Students must be provided specific guidance before their WIL activity on the nature of supervision to be provided, and the scope of any approved activities expected or permitted. This information, including any changes during the WIL activity, must be shared with relevant teaching staff and onsite WIL supervisors. (48) While undertaking the WIL activity, students should be accepted as an integral team member, permitted to participate in team activities, where applicable, and expected to demonstrate a level of competency appropriate for their educational level. (49) WIL Coordinators and WIL Partner Supervisors are responsible for monitoring student progress. (50) Students may be identified at risk of failing to maintain satisfactory progress if the student fails any of the following: (51) Where the University becomes aware that a student is at risk of failing to maintain satisfactory performance, as set out in (50 b and c), the WIL Coordinator must conduct an initial assessment. The reported issue should be evaluated against the definition of Non-Academic Misconduct set out in the Student Academic and Non-Academic Misconduct Rules. Where in doubt, the WIL Coordinator should seek advice from the Coordinator, Academic Governance and Student Misconduct in making this evaluation. (52) Where the reported issue is conduct that meets the threshold of Non-Academic Misconduct, the matter should be referred to the Pro Vice Chancellor (Academic Quality) for investigation and determination with the Academic and Non-Academic Misconduct Rules. (53) Where the reported issue does not meet the threshold of Non-Academic Misconduct (for example, persistent failure to comply with dress standards set out in the WIL Student Statement), these Procedures are to be applied. (54) Following the assessment to manage a report of concerning issues under these Procedures, the WIL Coordinator will refer the matter to the WIL Officer who is required to: (55) Both the report maker and the student are entitled to invite a support person to attend any meetings conducted during the investigation process. The support person’s role is to support the student and not advocate on the student’s behalf. (56) When the WIL Officer is satisfied that all parties have been given sufficient opportunity to present their perspectives, the WIL Officer may elect to: (57) The WIL Officer will notify their determination to: (58) Termination of a WIL as per clause (56d and 56e) will result in a recommendation to the Associate Dean (Education) of a Fail grade. (59) In the event a student is placed on a development support plan the WIL Officer must: (60) The student's ability to satisfy the requirements set out in the development support plan will be reviewed by the WIL Officer during and at the expiry of the specified review period. (61) Where it is deemed that the student is continuing to fail meet the requirements set out in development support plan, the WIL Officer, in consultation with other relevant staff, may elect to terminate the WIL prior to expiry of the plan. If the WIL is terminated, the WIL Officer must inform the student in writing, using the appropriate template. (62) Where the student is given the opportunity to complete the WIL activity, the WIL Officer, in consultation with other relevant staff, will determine at the conclusion of the WIL whether the student has satisfied the requirements for passing the WIL and may decide to: (63) A student may appeal against a determination made under (56)b on the grounds that the determination was unreasonable or inappropriate. (64) A request stating the reasons why the determination is unreasonable or inappropriate must be submitted in writing to the Associate Dean (Education) within five working days of the determination made under clause (56)b. (65) The Associate Dean (Education) will review the evidence presented and may make any additional enquiries as reasonably necessary in the circumstances. (66) When satisfied they have considered the relevant evidence, the Associate Dean (Education) will determine whether the student may or may not commence the WIL. (67) A decision to terminate a student's participation in WIL will result in a Fail grade for that unit. (68) The WIL Coordinator will advise the student of their right to appeal the Fail Grade resulting from a WIL Termination to the Academic Board Appeals Committee. Appeals will be managed in accordance with Rule 3 - Coursework Awards – Student Assessment and Examinations, Section 16 - Appeal against a Final Grade, except that: (69) The University will maintain a student's enrolment while an appeal is ongoing and immediately implement any decision or corrective or preventative actions identified as part of the appeals process (70) Where a student is prevented from beginning WIL, or where an Incomplete grade is recorded under clause (56)f, the student may apply to the Associate Dean (Education) for permission to participate in subsequent WIL units on the basis that the relevant circumstances have changed and the determination should no longer apply. (71) The student must provide evidence in support of their application. (72) The decision to admit the student to subsequent WIL units will be at the discretion of the Associate Dean (Education). (73) A student who receives a Fail grade for a WIL unit for a second time or fails two different WIL units, may be excluded from the University, in accordance with Rule 2 - Coursework Awards - General Provisions, Section 10 Exclusion. (74) The University is committed to quality assurance of its WIL and actively seeks feedback from stakeholders, including staff, students and partners to continually improve the WIL experience. (75) WIL activities are reviewed as part of annual course reviews and regular unit evaluations. Key area of focus for evaluating the quality of WIL may include: (76) The University monitors qualitative and quantitative data on WIL activities through quality assurance processes including: (77) The Graduate School will provide qualitative and quantitative data on WIL activities to the Higher Degrees Research Committee. (78) The Pro Vice Chancellor (Academic Quality) will annually report to University Council on incidents of misconduct related to WIL activities. (79) WIL information is held in accordance with the University's Records Management Policy and Records Management Procedures. This includes retaining these records in a recognised University recordkeeping information system. (80) Accurate records on student engagement with WIL Partner organisations, including student locations, should also be kept to facilitate internal and external reporting. This is especially important for international WIL and management of global incidents. Work Integrated Learning Procedures
Section 1 - Context, Purpose and Scope
Context
Purpose
Scope
Top of PageSection 2 - Definitions
Types of Work Integrated Learning
Section 3 - Work Health Safety and WIL Activities
the University to focus its resources on managing WIL activities which are likely to incur
greater risk. The following health and safety factors are considered when determining the
risk profile for placements:
Section 4 - WIL Partner Arrangements
Due Diligence and Risk Assessment
Agreement Development and Approvals for WIL Partners
WIL Partner Orientation
Faculty/ College Responsibilities
Information to Students Prior to Commencing WIL
Methods of communication to students
Student Responsibilities Prior to Commencing WIL
Conflicts of interest
Reasonable Adjustments
Special Consideration
Paid and Unpaid WIL
Insurance
Travel and International WIL
Section 5 - WIL Delivery
Supervising and Monitoring Student Progress
Managing Unsatisfactory Student Progress
Investigation Process
Determination
Development Support Plan
Assessment on Completion of Development Support Plan
Appeal: Student Prevented from Commencing WIL
Appeal: Termination of WIL
Appeals and Maintenance of Enrolment
Re-enrolment, Course Progression and Exclusion
Section 6 - Quality Assurance of WIL Activities
Top of PageSection 7 - Reporting Requirements and Record Keeping
Reporting Requirements
Records Management