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(2) These Guidelines apply to all University staff involved in any aspect of delivering DFAT business. (3) DFAT – Department of Foreign Affairs and Trade (4) SEAH – sexual exploitation, abuse and harassment (5) PSEAH – prevention of sexual exploitation, abuse and harassment (6) The University does not tolerate any form of exploitation, abuse, harassment or inappropriate behaviours and is committed to prevention through ongoing risk management practices. (7) The University, as a DFAT partner, implements and complies with the DFAT PSEAH Policy, (commensurate with the level of risk) by identifying, evaluating, treating and monitoring risks and reporting incidents or concerns to DFAT, as required. (8) The University program/project lead is responsible for undertaking, documenting and monitoring risk assessments and reporting issues of concern. (9) DFAT business activities may be funded or unfunded and are supported by appropriate agreements between the University and DFAT. (10) The University's DFAT business activities include those connected with: (11) The risk of SEAH should be considered as part of the University’s existing risk management practices. (12) A risk assessment should be performed prior to entering into an agreement with DFAT that explicitly considers the risk of SEAH. (13) Appropriate clauses relating to DFAT PSEAH compliance should be captured in formal agreements between the University and its downstream partners (for example, exchange program hosts). (14) Records must be maintained of how those downstream partners will manage SEAH risk. Risk plans, assessments and details of existing controls and reporting requirements should be kept up to date and reviewed as required. (15) Identifying a SEAH risk should be done in consultation with key stakeholders such as: (16) To establish the likelihood and consequence of the risk of SEAH occurring, a comprehensive assessment should be conducted in accordance with the DFAT PSEAH Risk Guidance Note. This includes: (17) After determining the level of risk the DFAT minimum standards are to be applied. (18) Appropriate options for treating or modifying risk should be selected and documented in a Risk Management Plan. (19) The University's DFAT activities are to be regularly monitored and reviewed, taking into account: (20) Where required, the University will act upon changed circumstances and update Risk Management Plans accordingly. (21) All documentation, such as risk assessments, risk management plans and reports are to be maintained in accordance with the University’s Records Management Policy and Records Management Procedures. (22) All reports of sexual exploitation, abuse and harassment or concerns about the welfare of a vulnerable person must be reported via the usual University reporting lines using RiskWare. (23) Where these concerns relate to DFAT activities, the University will report to DFAT, using their Incident Notification Form:Risk Management (DFAT Business Activities) Guidelines
Section 1 - Purpose and Scope
Purpose
Scope
Section 2 - Definitions
Section 3 - Position Statement
Section 4 - Business Processes
Step 1: Confirm that a business activity is a DFAT business activity
Step 2: Identify risk of sexual exploitation, abuse and harassment (SEAH) in the delivery of DFAT business
Step 3: Analyse and evaluate the SEAH risk
Step 4: Treat the level of risk
Standard
DFAT MINIMUM REQUIREMENTS
1
2
3
4
5
6
7
Step 5: Monitor the risk of sexual exploitation, abuse and harassment
Record Keeping
Section 5 - Reporting Requirements
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