• Section 1 - Purpose and Scope
• Section 2 - Definitions 
• Section 3 - General Principles 
• Section 4 - Roles and Responsibilities
• Section 5 - Records of Documentation  
• Section 6 - Revision and approval history 
• Section 7 - References 
• Section 8 - Related Documents 

Section 1 - Purpose and Scope

(1) The purpose of this procedure is to outline the responsibilities and actions to establish a Work Health and Safety Management System (WHSMS) review program at Southern Cross University (SCU). 

(2) The purpose of this procedure is to ensure Southern Cross University’s management, employees, contractors, students, visitors and others are aware of the responsibilities and actions to establish a Work Health and Safety Management System (WHSMS) review program in the workplace. 

(3) All employees, students and others including both independent contractors and contractors under SCU control are to be made aware of and follow this procedure. 

(4) This Procedure applies to all SCU Work Units and sites. The procedure aligns with WHS legislation in the relevant jurisdictions SCU operates in. 

Section 2 - Definitions 

Section 3 - General Principles 

Frequency of WHSMS Management Review 

(5) The WHSMS Management Review is programmed to be conducted bi-annually.  

(6) Review frequency may be extended to a maximum of every three years and the format may be reviewed in accordance with the practice. 

(7) The review shall be chaired by a member of the Executive Management Team to demonstrate top management's commitment. 

Review Preparation 

(8) The WHS Manager schedules the review meeting and ensures that all key stakeholders are available. An agenda is prepared and distributed to participants in advance. See Appendix A for a sample agenda.  

(9) Additional considerations for planning could include: 

1. Involve all Health and Safety Representatives in a meeting to seek their involvement and input in gathering feedback on the University’s WHSMS 

WHSMS Management Review Documentation 

(10) The following documents should be collated and prepared and distributed to participants in advance:

1. End-of-year summary of the WHS Plan objectives and targets, key performance measures and the extent to which they have met. 
2. Any internal audit and result reports. 
3. External audit result summary if applicable. 
4. Corrective actions summary from RiskWare (e.g. how many were assigned and how many were completed on time, anything overdue). 
5. Changes in hazards and risk profiles and changes in resourcing or organisational structure that would impact the implementation and maintenance of the WHSMS. 
6. Key legislative and other requirements change during the year, their influences on the University’s operation and the University’s action in responding to the changes. 
7. Status of actions arising from the previous management review, if any. 
8. Resourcing requirements for adequately implementing and maintaining the WHSMS. 
9. HSR comments and feedback. 

(11) These documents should be analysed and reviewed by the WHS Manager and submitted to the attendees for the review. These documents and aspects form the documentation component of the WHS Management Review. 

Monitoring 

(12) The Vice-Chancellor should monitor the completion of corrective actions arising from the last Management Review annually in the WHSMS Management Review. 

(13) Any corrective actions not completed by the next WHSMS Management Review, strategic or operational directions should be discussed to resolve outstanding actions. 

Section 4 - Roles and Responsibilities

(14) Refer to WHS Responsibility and Accountability Statement

Section 5 - Records of Documentation  

(15) All relevant documentation will be recorded and kept in accordance with WHS Legislation and other legislative obligations. 

1. WHSMS Management Review Summary. 
2. WHSMS Management Review Documentation. 
3. Corrective actions arising from WHSMS Management Review and completion evidence. 

Section 6 - Revision and approval history 

(16) This procedure will be reviewed as per nominated review dates or because of other events, such as: 

1. Internal and external audit outcomes. 
2. Legislative changes. 
3. Outcomes from management reviews. 
4. Incidents. 

Section 7 - References 

Section 8 - Related Documents